The district coordinator is responsible for ensuring that the district takes the necessary steps to implement and sustain district-wide MTSS/SWPBIS. The district coordinator serves a number of different functions including prompting the development of the universal screening and data review training schedule on an annual basis and coaching the District Implementation Team. This page provides detailed information and resources to support district coordinators in their scheduling and coaching roles. For more information on the full scope of a district coordinator’s responsibilities, see District Implementation Team Position Descriptions under Tools and Resources on the right-hand side of this page.
Scheduling Data Reviews
Scheduling Data Reviews
District coordinators play a critical role in ensuring that the district engages in continuous improvement through school and district data reviews beyond their formal partnership with the TA Center. On an annual basis, usually in early spring, the district coordinator prompts the development of the universal screening and data review training schedule for the next school year. The TA Center provides recommended scheduling windows each year to support districts with making sure they are collecting and analyzing data in an ongoing and meaningful way throughout the school year. See Universal Screening and Data Review Training Windows under Tools and Resources on the right-hand side of this page.
Preparing to Coach Data Reviews
Preparing to Coach Data Reviews
District Coordinators use a Coach’s Checklist to help them prepare to support their District Implementation Team (DIT) with Data Review. The checklist prompts the coordinator to carefully consider where the DIT should focus its attention (e.g., Tier 1 Behavior supports). The coordinator selects a specific Data Review Worksheet and Data Interpretation Tool(s) that match the team’s current focus for implementation. (See guidance below.) The coach’s checklists, worksheets, data interpretation tools, and additional resources can be found under Tools and Resources on the right-hand side of this page.
Selecting Tools for Data Review
Selecting Tools for Data Review
Under Tools and Resources on the right-hand side of this page, you will find multiple Data Review Worksheets and Data Interpretation Tools to choose from. Make sure the worksheet and tool(s) you select are a good match for the current focus for implementation in your district. For example, if your DIT is reviewing and selecting interventions and drafting guidance on how the district will implement Tier 2 and Tier 3 supports, but none (or very little) of this work has rolled out to your district yet and most schools are primarily focused on the school-wide implementation of Tier 1 supports, you will want to keep the focus of Data Review at Tier 1. This is an opportunity for the DIT to set aside its current installation work for a moment to check on what’s actually being implemented in the buildings across the district.
Guidance for Intensive Technical Assistance (TA) Partners
Guidance for Intensive Technical Assistance (TA) Partners
For Intensive TA Partners, we recommend using specific worksheets and tools at certain points in the training sequence. Consult with your trainer for additional guidance if needed.
Integrated MTSS
| Point in Training Sequence | Recommended Continuous Improvement Worksheet | Recommended Data Interpretation Tool |
|---|---|---|
| Year 2 Fall, Winter | District Tier 1 | District Tier 1 Behavior |
| Year 3 Beginning of the Year | Revisit worksheet completed in Year 2, Winter | District Tier 1 Behavior |
| Year 3 Fall, Winter | District Tier 1 | District Tier 1 Behavior AND District Tier 1 Reading/Engagement |
| Year 4 Beginning of the Year | Revisit worksheet completed in Year 3, Winter | District Tier 1 Behavior AND District Tier 1 Reading/Engagement |
| Year 4 Fall, Winter |
District Advanced Tiers (If Tier 1 fidelity scores are at or near criterion and you are starting to see improvements in outcomes) |
District Tier 2/Tier 3 Behavior AND District Tier 2/Tier 3 Reading/Engagement |
PPSC
| Point in Training Sequence | Continuous Improvement Worksheet | Recommended Data Interpretation Tool |
|---|---|---|
| Year 2 Fall through Year 3 Fall | District 1 | District Tier 1 Behavior |
| Year 3 Winter and Beyond |
District Advanced Tiers (If Tier 1 fidelity scores are at or near criterion and you are starting to see improvements in outcomes) |
District Tier 2/Tier 3 Behavior |
Coaching Service Delivery Plans
Coaching Service Delivery Plans
A coordinator's use of data to inform supports to the District Implementation Team will increase the likelihood that the team will continue to work to implement with fidelity and that the work will be sustained. A Coaching Service Delivery Plan (CSDP) outlines the concepts that will be intentionally coached, the continuum of coaching strategies to be used, types of information that will be used to determine the effectiveness of the coaching, the frequency of coaching, coach preparation and guidelines for providing feedback to the team. The development of a CSDP allows for differentiated coaching supports based on the team's stage of implementation and context. We have created Coaching Concepts and Methods (see the Tools and Resources sidebar) which outline the concepts to be coached at the District Level. Step by step directions for developing the CSDP are also provided.
This video provides a brief overview of how to develop and use an individualized Coaching Service Delivery Plan:
Individualized Coaching Service Delivery Plans for District Coordinators
Years 1 and 2
Your IS (external coach) has developed a coaching service delivery plan (CSDP) to guide supports to your team. This plan was developed based on data. Your IS will provide initial modeling about how concepts were identified using the data, and how to develop an individualized plan. In the fall of year 3, you, as the Coordinator (internal coach), will begin co-creating a CSDP to guide your supports to the team going forward.
Year 3+
Your goal is to have a newly developed or updated plan to begin implementing within 1-2 weeks after your team attends District Data Review. The individualized district CSDP is intended to focus on 1-2 coaching concepts. Recognize that what your team focuses on during data review may not necessarily align with the concepts you (and/or your IS) focus on for coaching.